It is both players' responsibility to organise matches. If both players can't work it out between them over a three month period, they both lose out. No ifs, no buts, no sob stories. Forfeited matches are not awarded.
Players can arrange matches at venues and times of their choice. In all cases it is up to the individual players to arrange their matches.
No shows - three strikes and you're out. Stood up player must provide email evidence of match arranged.
All completed match scores to be reported as soon as possible to RB in person, email or text. Both players should report results or copy in by email.